FAQ's

We prepared our FAQ section to assist our Bridal Clients, but these questions apply to all occasions where great music is needed!


1. I've booked all my other wedding services, but have no idea how to find great music.
2. So, how do you work? I need music for my ceremony and reception.

3. How can I learn more about the artists you recommend?
4. What if I want to create a party that is uniquely my own vision? Will the musicians play my requests, and offer suggestions
5. What happens in an emergency, or if a musician becomes ill?
6. Can we use the band's sound system for toasts and announcements?

7. What is the usual length of a wedding ceremony, and reception?
8. Can the band/DJ provide a lapel mic for our officiant?
9. When do bands take a break, and for how long?
10. What about dance instructors? Swing, salsa, folk, etc.
11. Are the musicians willing to travel out of town? Mileage/travel costs?
12. How far in advance should I book my music?
13. What if my 1st choice is booked, or costs too much, or is too large for my venue?
14. So, does all this service is cost more? How do you get paid? Is it cheaper to try to do this on my own?
15. What do I do when I am ready to book? Contracts, payments, tips, appropriate attire, cover from sun, inclement weather options, food for the band/DJ, etc.


 1. I've booked all my other wedding services, but have no idea how to find great music.
You are not alone, so we are here to help! Our goal is to make finding your music easy, fun and cost-effective. It will set the mood and ambiance of your wedding celebration, so it has to be right. If you know exactly what you want, we'll find it. Or, if you don't have a clue, we can help with that too. We are knowledgeable about all music from the grand Baroque period to the hottest Top 40. With over 24 years in business, we've successfully assisted thousands of clients. With our experience, we'll help make your event a success. We proudly offer prompt and attentive customer service, and represent only the most professional musicians. We provide "Peace of Mind". 

 
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2. So, how do you work? I need music for my ceremony and reception.
First, we'll ask for details: date, time, location, number of guests, and their demographics. We'll ask the style of music you desire; an elegant classical ensemble for the ceremony, or a hot dance band or DJ for the reception. We'll need to know your spending ceiling, and will make every effort to keep you under it. When we understand your specific needs, we'll recommend talented musicians who we know will be perfect! Let our expertise be your "search engine".

Whether you need a soloist, or 18 piece Big Band, we can usually offer several choices. Many reception musicians can also play ceremony music. This can offer substantial savings, especially if the ceremony and reception are in the same venue. Live music and DJ combinations can save you even more.

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3. How can I learn more about the artists you recommend?
Most of the artists we recommend are featured on our website, with photos, song lists, references, bios, and sound samples. Many of our artists also have video links we can refer you to.  And, if you don't see an artist you might have in mind, just ask. We can often tell you of an upcoming live performance, so you can hear them live, see how they relate to an audience, and ask them questions.

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4. What if I want to create a party that is uniquely my own vision? Will the musicians play my requests, and offer suggestions?
Every couple is different, and their event should celebrate what has meaning for them. Whenever possible, the musicians are happy to play your requests, as well as offer other song ideas.

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 5. What happens in an emergency, or if a musician becomes ill?
Our contract provides that in the event of an emergency, such as illness, we will substitute a player with equal qualification, so the event may be successfully performed. This seldom happens, as our musicians adhere to "The Show Must Go On" philosophy.

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6. Can we use the band's sound system for toasts and announcements?
Yes, our musicians will do whatever it takes to make your event go smoothly!

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7. What is the usual length of a wedding ceremony, and reception?
Allow an hour for the ceremony. To set the mood as your guests arrive, musicians begin prelude music approximately 15 minutes before your processional. After the kiss, they play postlude music, as the bridal party and guests are escorted out. The long form of the Catholic Wedding Mass may add up to 30 minutes.

Most receptions last four hours. If yours might go longer, an overtime rate will be quoted on your contract. You may add additional time at the event, as needed.

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8. Can the band/DJ provide a lapel mic for our officiant?
Yes, with advance notice. A small additional fee may be requested.

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9. When do bands take a break, and for how long?
As per union standard, bands take a 15 min. break on the hour. They'll try to time breaks during toasts and cake cutting, or when music isn't needed. They'll play pre-recorded music during breaks. This is a good time to play some of your requests on CD that the band might not have in their repertoire.

Another option is to book a DJ with the band. The DJ serves as emcee, and will keep the party flowing, with continuous music through the evening, when the band breaks.

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10. What about dance instructors? Swing, salsa, folk, etc.
We know many talent teachers, just ask for the style you want.

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 11. Are the musicians willing to travel out of town? Mileage/travel costs?
Yes, most of our bands travel regularly. They request the standard union travel rate. For distant venues, overnight accommodations may also be necessary.

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12. How far in advance should I book my music?
Although we have provided musicians at the last minute, it's better to plan three to nine months in advance. Some groups are booked a year ahead, especially on Summertime Saturdays. Contracting early offers the best chance of getting your first choice.

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13. What if my 1st choice is booked, or costs too much, or is too large for my venue?
We work with 100's of outstanding musicians, many of whom play similar styles. You don't have to book a "name" band in order to get an excellent and affordable group. Just tell us the style of music you like, and if you have instrument or vocal preferences. We can usually offer several suggestions. We know many smaller bands that have a big sound and wide variety. For a ceremony, a Duo or Trio can play the same repertoire as a String Quartet.

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14. So, does all this service is cost more? How do you get paid? Is it cheaper to try to do this on my own?
Booking direct with a band won't always save you money. Many bands and DJ's offer our company better rates. We save them time and expense by handling multiple inquiries, promotion, contracts, and bookkeeping. We serve the musicians as well as serving you.

Our price quote includes the band's rate for a specific length of time, all equipment, travel fees, and our commission. Never a charge for set-up or tear down. No surprises, it will all be written in the contract!

Even if you are accustomed to searching the internet for information and services, it can be a daunting and time-consuming task to find a great band. With busy schedules, our clients tell us our service is priceless, because of all the time we save them. And, we'll offer fresh ideas you might never think of. We'll keep recommending musicians until we find the perfect fit.

Our recommended groups have worked with us for many years. You can count on them to provide the most professional service possible. They will strictly adhere to the terms of our contract, and make sure you are happy. We are all in business for the long run, and work very hard to earn glowing references and referrals. We only work with artists that make us look good, and that we would hire ourselves. How much is "Peace of Mind" worth to you?

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15. What do I do when I am ready to book? Contracts, payments, tips, appropriate attire, cover from sun, inclement weather options, food for the band/DJ, etc.
When you're ready to book a group, we'll create a contract that includes all details, such as date, time, location, contact info, attire (tuxedo, suit and tie, or dressy casual, your choice). We'll provide the phone number and email address of the group's leader, so you may consult with them directly.

For outdoor events, cover from the sun, and an inclement weather plan will be noted. Non-alcoholic beverages are greatly appreciated, as well as a meal for longer events. If you are planning a sit-down, served dinner, sandwiches for the band would be fine.

Start and stop times are noted on the contract. It is very important to make every effort to start on time. A short, 5-10 minute delay can be OK, but during the busy summer season, ceremony musicians may have bookings scheduled after yours.

We request a 50% reservation deposit with your signed contract. Your balance is due a few days before the event, so we can pay the band for you. Although tipping is completely optional, it is a great way to express your thanks for a particularly fine job. A "thank you" note is also highly valued, for future promotional efforts.

                              We are always available to answer your questions.

                    Please call or email Nancy anytime: 503-774-2511, nancy@nwam.com

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Copyright 2016

Contact  Nancy Tice    nancy@nwam.com    503-774-2511 

 

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